HR Coordinator

Job Responsibilities:

General HR Administrative Support:

• Prepare and distribute memos, letters, reports, and HR documents such as employment contracts and offer letters.
• Manages office supplies inventory and place orders as necessary.
• Perform general administrative tasks such as managing emails, handling correspondence, and mail runs.
• Schedule and coordinate meetings, appointments, and company events.
• Manage company PTO schedule.

Benefits Administration

• Assist with administering employee benefits programs.
• Assist employees with 401k set up.
• Assists employees with benefits enrollment.
• Draft and distribute memos to employees regarding benefits programs.

Documentation and Record Keeping:

• Maintain and update electronic and physical files and records.
• Organize and store documents in compliance with company policies and procedures.
• Ensure accuracy and confidentiality of information.

Recruitment and Onboarding:

• Assist with the recruitment process by posting job ads, screening resumes, and coordinating interviews.
• Draft job descriptions for job postings.
• Conduct reference checks and background verifications.
• Prepare new hire paperwork and conduct the employee onboarding process.
• Ensure a smooth onboarding experience for new employees.

Employee Relations:

• Serve as first point of contact for employee HR inquiries and provide assistance as needed.
• Assist in resolving employee issues and conflicts, escalating to management when necessary.
• Organize and maintain employee files and HR documentation.

Performance Management:

• Assist with the implementation of performance appraisal processes.
• Track and monitor performance reviews and employee development plans.
• Support the management team in addressing performance-related issues.

Compliance and Policy Administration:

• Ensure compliance with labor laws and company policies.
• Assist in the development and implementation of HR policies and procedures.
• Maintain up-to-date knowledge of HR regulations and best practices.

Training and Development:

• Coordinate training sessions and workshops for employees.
• Assist in the development of training materials and resources.
• Track and report on training activities and employee development initiatives.

Office Coordination:

• Assist with organizing office events and meetings, including logistics and catering arrangements.
• Ensure a clean and organized office environment.

Project Assistance:

• Assist with special projects and initiatives as needed.
• Conduct research and gather information for projects.
• Prepare presentations and reports for management.

Other Duties:

• Support special HR & Finance projects and initiatives as needed.
• Perform other related duties as assigned to support the overall function of the office.
• Provide backup support to other finance & administrative staff as necessary.